Vendors

WestWorld of Scottsdale | October 10–11, 2026 | Indoor Market

• Event Overview

  Thank you for your interest in becoming a vendor at Merchantile Market: Fall Fest!

  This is an indoor market experience held at WestWorld of Scottsdale — one of Arizona’s premier event venues — and vendor participation is thoughtfully curated to match the venue, the audience, and the Fall Fest vision.

  As part of this exciting new venue experience, Fall Fest will be a ticketed event and public parking fees will apply.

  Please read all of the information below carefully before applying. Some vendor categories have specific limitations or are not open to general applications for this event. All application fees are non-refundable once submitted — no exceptions.

  Market Dates & Attendance
  Saturday, October 10, 2026 | 10:00 AM – 5:00 PM
  Sunday, October 11, 2026 | 10:00 AM – 4:00 PM
  

  Vendors are required to participate in all market days. Single-day participation is not permitted unless explicitly noted.

• Vendor Categories & Eligibility

  Food & Beverage Vendors — Invite Only

  Food and beverage vendor participation at WestWorld is not managed through our standard application process. All food and beverage spots for this event are filled through a curated, invite-only selection due to venue-specific requirements at WestWorld of Scottsdale.

  If you have an existing relationship with The Merchantile team and believe your business would be a strong fit, you’re welcome to reach out directly at contact@merchantilemarket.com. While we cannot guarantee a response to every inquiry, all submissions are reviewed and considered for future opportunities.

  Please do not submit a general application if you are a food or beverage vendor — it will not be reviewed for this event.

  Vendor Requirements: All approved food and beverage vendors are responsible for obtaining and maintaining all permits, licenses, and certifications required by Maricopa County, the City of Scottsdale, and any other applicable agencies.

  Baked Goods — Returning Vendors Only

  Spaces in these categories are extremely limited for Fall Fest. At this time, we are only considering applications from vendors who have previously participated in a Merchantile Market event. If you have not vended with us before, please check back for future markets.

  Prior participation is required to be considered, but does not guarantee a space — every market is curated fresh and selection will prioritize variety across product offerings. Once a category is full, applications for that category will close.

  If you are a returning vendor and would like to be considered, you may submit an application below. A non-refundable $15 application fee is required at the time of submission and covers review only — it does not guarantee acceptance.

  All Other Vendor Categories — Open Applications

  The Merchantile Market: Fall Fest is an indoor, curated market experience and we’re actively seeking vendors across the following categories:

  Accessories — Wearable goods and fashion accessories. Examples include handmade or curated hats, bags, belts, scarves, and sunglasses.

  Apparel — Handmade, designed, or curated clothing and wearable fashion items.

  Art & Prints — Original artwork and artist-created reproductions. Examples include paintings, drawings, photography, prints, illustrations, and artist merchandise.

  Bath, Beauty & Wellness — Personal care and wellness products. Examples include soaps, skincare, body care, cosmetics, herbal products, and wellness goods.

  Dogs & Pets— Products made for pets and pet owners. Examples include treats, accessories, apparel, toys, and pet-related goods.

  Experiences & Services — Interactive, personalized, and service-based offerings. Examples include tattoos, piercings, permanent jewelry, hat bars, customization, and hands-on experiences (separate fee).

  Home Decor — Decorative and functional goods for the home. Examples include wall art, wreaths, signs, trays, decorative accents, seasonal décor, and handcrafted home accessories.

  Home Fragrance & Candles — Handcrafted fragrance products designed for the home and personal spaces. Examples include candles, wax melts, room sprays, linen sprays, fragrance oils, incense, reed diffusers, car diffusers, and perfume oils.

  Jewelry — Handcrafted and curated jewelry of all styles and materials. Examples include rings, necklaces, earrings, bracelets, and statement pieces in fine, semi-fine, or artisan styles.

  Kids & Family — Products designed for children and families. Examples include children’s apparel, toys, nursery décor, baby accessories, and family-oriented gifts.

  Plants & Florals — Live plants, dried botanicals, and floral goods. Examples include succulents, air plants, dried flower arrangements, wreaths, and seasonal floral décor.

  Pottery & Ceramics — Handmade ceramic and clay creations. Examples include mugs, bowls, vases, planters, serving ware, and decorative ceramic pieces.

  Specialty Foods — Packaged, shelf-stable food products intended for take-home purchase. Examples include honey, jams, jellies, hot sauces, pasta, jerky, spice blends, and artisan pantry goods. Items prepared or served on-site do not fall under this category.

  Specialty Goods & Gifts — Unique, giftable goods that don’t fit neatly into another category. Examples include stationery, greeting cards, books, leather goods, keychains, magnets, ornaments, and handcrafted novelty items.

  Vintage — Curated vintage apparel and accessories that showcase timeless style and quality craftsmanship.

  A non-refundable $15 application fee is required at the time of submission. This covers application review only and does not guarantee acceptance.

  All vendor decisions are final. Each market is carefully curated to ensure the best overall experience for our vendors and attendees.

• Experience Vendors

  Experience Vendors are a curated, limited-access tier reserved for vendors who offer a hands-on service or experience — not just products. Think permanent jewelry, piercings, and tattoos. These are the vendors that give customers a reason to stay, participate, and remember the market.

  Experience Vendor spots are highly selective, capped at 2 per category, and require approval. Certain categories — including permanent jewelry, piercings, and tattoos — are exclusively available as Experience Vendors and may not participate as standard booth vendors.

  For tattoo & piercing vendors, additional requirements apply. Upon approval, vendors will be required to provide proof of licensing, certifications and insurance. Full details will be outlined in the vendor agreement.

  Experience Vendor Benefits

  1. Prime Booth Placement: Experience Vendors receive premium placement in high-traffic areas throughout the market to maximize visibility and customer engagement.
  2. Featured on the Market Map: Experience Vendors are among the select businesses featured on The Merchantile’s public event map, available online and in print for attendees.
  3. Social Media Exposure: Every approved Experience Vendor receives at least one dedicated feature on The Merchantile’s social media channels. Additional promotion may be provided throughout the season through event reels, vendor spotlights, and behind-the-scenes content.
  4. Newsletter Promotion: Experience Vendors may be highlighted in our event newsletters, reaching subscribers before the market and helping generate excitement in advance of the event.

  Space Requirements for Experience Vendors

  Experience Vendors are required to reserve a minimum 15′ x 15′ booth space. Booth sharing is not permitted.

  Available options include:

  • Single Space: 15′ x 15′
  • Double Space: 30′ x 15′

  Electricity may be purchased, subject to venue availability and approval.

  If your business offers an experience that goes beyond traditional retail, we encourage you to apply and tell us what makes your offering unique. We are always looking for engaging experiences that help make The Merchantile an unforgettable destination for our guests.

• Booth Spaces & Venue Information

  Venue: Scottsdale Civic Center
  Address: 3939 N Drinkwater Blvd, Scottsdale, AZ 

  1. Space & Booth Requirements
     This is an indoor event at WestWorld of Scottsdale. Please review the space types carefully before applying.
     • Vendor booth fees range from $400–$500, with optional upgrades available for an additional cost.
     • Most spaces at Fall Fest are 15′ x 15′. We do have a handful of 10′ x 10′ spaces available for vendors with a smaller setup (single table or compact display). If your setup is larger, please select a 15′ x 15′ space.
     • Canopies and tents are not permitted inside the venue.
     • Vendors may use side walls up to 6 feet tall to define their space.
     • All vendors will have 8-foot tall white draping along the back of their space, provided as part of the market setup. There is no physical division between neighboring vendor spaces beyond the back drape.
     • Additional details on booth setup and display requirements are outlined in the Vendor Agreement.
     • Vendors must provide their own tables and any additional display fixtures within their assigned footprint.
     • Load-In & Setup details will be shared closer to the start of the market.
  2. Load-In & Setup
     Vendor load-in will take place on Friday, October 9, 2026. Detailed load-in instructions, booth assignments, parking information, and vendor access procedures will be provided to approved vendors closer to the event.
  3. Shared Spaces
     • Vendors who wish to share a booth must each submit their own application and both must be approved. Please inform us if you are sharing a space.
     • Shared spaces are available for 15’ x 15’ spaces only. 10’ x 10’ spaces are not eligible for sharing.
     • Both vendors sharing a space must be approved for the event prior to confirming a shared arrangement.
  4. Electricity & Power
     • Onsite electricity is reserved exclusively for Experience vendors and Food & Beverage vendors.
     • Personal generators are not permitted inside the WestWorld venue.
• Application & Approval Process
  1. Application Fee
     • A non-refundable $15 application fee is required at the time of submission for all vendors.
     • Applications remain open until all vendor spaces are filled or the application limit is reached, whichever comes first.
     • Vendor applications are reviewed on a rolling, first-come, first-served basis.
     • This fee covers application review only and does not guarantee acceptance. Application fees are non-refundable and non-transferable (no exceptions).
  2. Application Submission
     • To participate, you must complete the vendor application, select your booth option, and submit the required application fee at the time of submission.
     • Your application cannot be reviewed unless the form is fully completed and submitted.
  3. Review Process
     • Applications are reviewed in phases in the order received.
     • Applications remain open until all vendor spaces are filled.
     • As part of the review process, we will review your social media accounts — please ensure they accurately reflect your products and booth setup.
     • Your completed application must include a minimum of 2 photos of the products you plan to sell at the market and 1 photo of your booth display
  4. Approval & Payment
     • New Vendor Payment Process: During the application process, vendors will select their booth option and payment window. When approved, booth fees will be automatically processed within the payment timeframe selected during the application process.
     • Vendor spaces are not secured until full payment is received.
     • Spaces are allocated on a first-come, first-served basis upon payment.
     • Vendors who select a later payment window should be aware that available spaces may sell out before their payment is processed.
     • If all available spaces are filled before your selected payment window is processed, your application may be moved to the waitlist and your booth fee will not be charged unless a space becomes available.
     • All application and vendor fees are non-refundable, non-transferable, and not eligible for future market credits.
  5. Refund Policy
     • Once payment for your vendor space is submitted, it is non-refundable and non-transferable.
     • No credits will be issued for any reason.
  6. After Payment
     • After payment is successfully processed, you will receive a separate email with:
       • Downloadable event graphics
       • Vendor Agreement to review and sign
       • Additional vendor information and next steps
     • Once confirmed as a vendor, you must add the City of Scottsdale to your TPT license through aztaxes.gov.
• Vendor Policies & Requirements
  1. Product Approval
     • Vendor approval is specific to the product categories submitted in your application.
     • Any changes, additions, or expansions to your product offerings must be submitted for review and approval prior to the event.
     • Failure to receive prior approval may result in adjustments to your booth space or participation status.
  2. Vendor Agreement
     • All approved vendors are required to comply with the Vendor Agreement.
     • Approved vendors will receive the revised WestWorld Vendor Agreement for review and signature prior to the event.
     • A signed Vendor Agreement is mandatory for participation. Vendors who fail to return a signed agreement by the specified deadline will forfeit their participation in the market.
  3. Event Policies
     • Participation requires full compliance with all market policies, including setup, safety, and operational requirements.
     • All confirmed vendors must have the City of Scottsdale added to their TPT license through aztaxes.gov.
     • Vendors who pack up or leave before the official market closing time will be charged a $50 early breakdown fee and may affect eligibility for future markets.
     • Vendors who fail to notify organizers of their absence will be charged a $50 no-show fee and may affect eligibility for future markets.
  4. Future Markets
     • Participation in one market does not guarantee acceptance into future events.
     • Each market is carefully curated to ensure the best overall experience.
     • All vendor decisions are final.
• Promotion & Marketing

  We actively promote our events through partnerships with local media and top Arizona influencers to maximize visibility and attendance. If selected as a vendor, we kindly ask that you support the event by sharing it on your social media platforms with weekly posts leading up to market day.

  Your participation in promoting the event is incredibly important and truly helps make each market a success. Thank you in advance for being an active part of our community!

• What to Expect as a Vendor at Fall Fest

  Merchantile Market: Fall Fest at WestWorld of Scottsdale is an indoor, curated market experience designed to connect local makers and artisans with a engaged, intentional audience. As a vendor, you can expect a well-organized event with a strong marketing push behind it — we invest heavily in promotion through local media, influencer partnerships, and social media to drive foot traffic through the doors all weekend long.

  You’ll be set up alongside a carefully selected lineup of fellow vendors across a wide range of categories, creating a shopping experience that keeps attendees exploring. Live music, food vendors, customer giveaways, and fall-themed surprises throughout the weekend all add to the energy and keep the crowd engaged.