Vendors

Helpful Information

Vendor Participation Guidelines

1. Market Dates & Attendance
   • Vendors are required to participate on both days of the market.
   • Single-day participation is not permitted, unless explicitly noted (e.g., Sundays in March 2026).
2. Space & Booth Requirements
   • Due to venue space limitations, we can accommodate only a limited number of trucks and trailers per market. The majority of these spaces are reserved for Food & Beverage vendors.
   • Vendors who can operate within a standard 10’ x 10’ booth space are strongly encouraged to do so. This flexibility allows us to include more vendors and ensures a smoother event experience for all.
   • Vendors must provide their own booth setup, including:
     • Tent/canopy
     • Tables
     • Canopy weights (minimum 40 lbs per leg, required on all four legs)
3. Food & Beverage Vendors
   • Food & Beverage vendors are required to obtain and maintain all permits and licenses necessary to sell food and beverage items.
4. Canopy & Safety Requirements
   • All tents must have a fire-resistance label or certificate, as required by the Scottsdale Fire Department.
   • Canopies must be white, cream, or feature your custom design or logo.
   • Properly secured canopy weights are mandatory at all times.
5. Electricity & Power
   • The option to purchase onsite electricity or use a generator is reserved exclusively for Experience vendors and Food & Beverage vendors.
6. Overnight Setup & Security
   • Overnight security will be present on-site and will conduct regular patrols throughout the 2-day event, including between event days. Security is intended to deter unauthorized access and support general event safety.
   • Weather permitting, vendors may leave tents and tables set up overnight at their own discretion.
   • Vendors are strongly encouraged to remove all valuables overnight, including (but not limited to) cash boxes, electronics, high-value merchandise, and sensitive materials.
7. Product Approval
   • Vendor approval is specific to the product categories submitted in your application.
   • Any changes, additions, or expansions to your product offerings must be submitted for review and approval prior to the event.
   • Failure to receive approval may result in adjustments to your booth space or participation status.

Application and Approval Process

1. Application Fee
   • Purchase the non-refundable application fee only if you qualify as a vendor (see qualifications).
   • This fee covers application review only and does not guarantee acceptance.
   • Application fees are non-refundable and non-transferable (no exceptions).
2. Application Submission
   • After purchase, you will be redirected to the application form.
   • You will also receive the form link via email with your order confirmation number.
   • Your application cannot be reviewed unless the form is completed and submitted.
   • Please do not share your application link.
3. Review Process
   • Applications are reviewed in phases on a first-come, first-served basis.
   • Applications remain open until all vendor spaces are filled.
   • As part of the review, we will review your social media accounts, so please ensure they accurately reflect your products and booth setup.
   • New vendors or returning vendors with new products may submit photos via Instagram: @merchantilemarket.
4. Approval & Payment
   • If approved, you will receive an approval email with detailed market information and a payment link.
   • Vendor spaces are not secured until payment is received.
   • Spaces are allocated on a first-come, first-served basis upon payment.
5. Refund Policy
   • Once payment for your vendor space is submitted, it is non-refundable and non-transferable.
   • No credits will be issued for any reason.
6. After Payment
   • After payment is successfully processed, you will receive a separate email with:
     • Downloadable event graphics
     • Additional vendor information and next steps
   • Once confirmed as a vendor, you must add the City of Scottsdale to your TPT license through aztaxes.gov.
7. Future Markets
   • Participation in one market does not guarantee acceptance into future events.
   • Each market is carefully curated to ensure the best overall experience.
   • All vendor decisions are final.

Spaces

You will have the opportunity to share a space with another approved vendor. As this is a 2-day market, the available spaces range from $325-$650 for the February to April markets. Sundays only in March will range from $150 to $325. Prices are subject to taxes.

Promotion of our Event

We actively promote our events through partnerships with local media and top Arizona influencers to maximize visibility and attendance. If selected as a vendor, we kindly ask that you support the event by sharing it on your social media platforms with weekly posts leading up to market day.

Your participation in promoting the event is incredibly important and truly helps make each market a success. Thank you in advance for being an active part of our community!

What You Can Expect at the Market

Get ready for a fun, family-friendly experience at the Merchantile Market! Enjoy live music, a relaxing beer and wine garden, delicious food and beverage offerings, a dedicated kids’ play area, exciting customer giveaways, and plenty of other surprises throughout the day.

Our event is thoughtfully curated to offer something special for everyone—whether you’re shopping, dining, or simply spending time with loved ones.

We’re excited to have you be a part of it and appreciate your help in making the Merchantile Market an unforgettable experience for all!